Privacy Policy

Your privacy is critically important to us. At Confbuzz we have a few fundamental principles:

  1. We don’t ask you for personal information unless we truly need it.
  2. We don’t share your personal information with anyone except event page organisers or to comply with the law, develop our products, or protect our rights.
  3. We don’t store personal information on our servers unless required for the on-going operation of one of our services.
  4. In our products, we aim to make it as simple as possible for you to control what’s visible to the public, seen by search engines, kept private, and permanently deleted. You can amend your details at any time. If you would like to completely delete your account, please contact nicola@confbuzz.com and this will be done as soon as reasonably practical.

Below is our privacy policy which incorporates these goals:

It is the Company’s policy to respect your privacy regarding any information we may collect while operating our website.

Website Visitors

Like most website operators, the Company collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. The Company’s purpose in collecting non-personally identifying information is to better understand how the Company’s visitors use its website. From time to time, the Company may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.

The Company also collects potentially personally-identifying information like Internet Protocol (IP) addresses. The Company does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.

Aggregated Statistics

The Company may collect statistics about the behavior of visitors to its websites. For instance, the Company may monitor the most popular content on the Confbuzz.com site. The Company may display this information publicly or provide it to others. However, the Company does not disclose personally- identifying information other than as described below.

Gathering and Protecting Certain Personally-Identifying Information

The following describes the personally identifying information and potentially personally identifying information The Company captures, the purpose and basis for storing that information, any sharing of that information, and the period that information is retained for.

If, at any point, an attendee or event organiser wishes to have their data deleted, they can request this by emailing team@confbuzz.com.

Information About Event Attendees

Some or all of the following information is recorded for attendees: email address, name, job title, company, website, twitter handle, a photograph, and answers to three questions. That information is either directly entered by attendees, or (in the case of email address, name, job title, and company) it can be uploaded by the event organiser to avoid asking attendees for the same information twice; the upload can only be performed by the event organiser if they have the legal basis to provide this information to Confbuzz.

The legal basis for Confbuzz holding attendee details uploaded by the organiser is fulfilment of the contract with the conference organiser. For any and all information entered directly by attendees, the legal basis is legitimate business interest, as it is necessary for showing a profile to other attendees, for matching attendees, delivery of messages between attendees, and to reset an attendee’s password.

With the exception of email address, this information is on a publicly visible web page, in order that attendees can see each others profiles.

All this information can be downloaded by the event organiser in bulk form. The event organiser accepts responsibility to handle the information according to this privacy policy and to notify Confbuzz of any loss of that information.

Analytical data is generated to enable organisers to understand how the event page is being used. Specifically, this is the number of inspections (profile views), number of messages received, number of Linkedin views, and the number of Twitter views. The basis for holding this information is it is necessary for fulfilment of the contract with the event organiser.

All the information in this section (“information about event attendees”) is retained until 90 days after the event, at which point it is deleted.

Information About Event Organisers

In addition to any information provided in his or her role as an attendee, an organiser provides the following data to Confbuzz, which is necessary in order to perform the contract with the data subject: email address, username, and the names of events organised. These are required to provide login, event creation and management, billing and password reset. This information is deleted on account deletion. Account deletion can be requested or will happen automatically after 24 months of account inactivity. Information for invoices must be retained indefinitely to meet legal accounting requirements.

Data Processors

In order to provide the Confbuzz service, the following data processors are used:

General

The Company will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organisations, as described above, the Company discloses potentially personally-identifying and personally-identifying information only when required to do so by law, or when the Company believes in good faith that disclosure is reasonably necessary to protect the property or rights of the Company, third parties or the public at large. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. The Company takes all measures reasonably necessary to protect against the unauthorised access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. The Company uses cookies to help the Company identify and track visitors, their usage of the Company’s websites, and their website access preferences. The Company visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using the Company’s websites, with the drawback that certain features of the Company’s websites may not function properly without the aid of cookies.

Privacy Policy Changes

Although most changes are likely to be minor, the Company may change its Privacy Policy from time to time, and in the Company’s sole discretion. The Company encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.